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Business Writing: The Style of Communication
By Jina Morris

What is Business Writing?

It’s any form of professional communication. It’s how to write different style of writing and how to text someone in a professional way just like capitalization, full-stop, comma, punctuation, grammar, tenses, structure, and so on. If we miss one of these aspects, that might affect our writing style.

Another point which we may go wrong is the subject line of an email. Many people send emails with a blank subject. So, what’s their email about? It is so important to title your email to let the receiver know what you want. With the subject line, you can make your email important to read.

Of course, there are different forms and letters. And all the forms of business communication is linked together. Once you pay attention to the style of writing, it will be easy for you to write any form to anyone.

One more thing good to know is the other meanings of business writing just like corresponds, letters, emails, reports & forms.

Why Business Writing Important?

Professional communication is so important especially with people who haven’t seen us. The style of writing is going to reflect your personality, your behavior and how you look. It will create for others an image even if they didn’t see you before showing who you are.

Someone can accept us; someone can decline us just because of the way we are writing.


Emails are documented letters which should be short, pointed, very clear, written in a professional style and effective.

The shorter, the simpler, the better.

What You Shouldn’t Write in Email?

Simply, the style of informal and abbreviations shouldn’t be written in an email.

For instance; Comma when you say (I can’t), it’s better to write it as “I can not”; (I’m) should be I am, and so on.

Resume vs. CV

Resume shouldn’t be 7 or 8 pages. You should limit your resume to only one page maximum showing the relevant experience that adds value for the job you apply for. All you have to do is to list the jobs which are relevant to the job you are going to apply.

Unlike CV, you can put all your practical experience writing down the job description of each position you were in, and your personal information.

Cover Letter vs. Job Interest Letter

Cover Letter is the start where you can say your general qualifications and why you want this career bath.

Job Interest Letter is a pre-job which means a letter for a specific job with specific qualifications.

Top Advice: don’t make a cover letter for all jobs you apply for. You should write a specific cover letter for each job addressing your qualification, the job and its requirements showing how you match these requirements. So, each single cover letter should include similarities between your qualification and the job requirements.

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